Accounting & Finance modules provide complete solution to manage your accounting & back-office operations including: Bill Rates, Pay Rates, Timesheets, Expenses, Commissions, Accounts Receivables & Accounts Payables.
WORKFORCE, CUSTOMER & SUB-VENDOR MANAGEMENT
Manage your Employees, Contractors, Clients & Vendors that are essential for your accounting system.
Customers & Contacts management
Vendors & Contacts management
PLACEMENTS, BILL RATES & PAY RATES
Track all billing engamements/placements along with associated Bill rates & Pay rates.
Track all Engagements/Placements/Projects
Bill rates with any rate change history
Pay rates rates with any rate change history
Supports overtime rates, double time rates, Discounts, Portal fee terms
Define Timesheet Cycle, Format, Invoice Cycle, Payment Terms etc
Track Placement contributors for commissions & net margin calculations
Automatic placement ending reminders based on contract end dates
Automatic alerts & reminders for missing or expiring documents
Automatic creation of Timesheet & Expense records
TIMESHEETS, TIME-OFF & EXPENSES
Comprehensive solution for tracking Timesheets, Time-off, Expenses & Project time management - integrated with Self-service portals, automatic AR & AP invoicing, Payroll Reports, Commissions & profitability reports.
Automatic creation of Timesheets based on placement parameters
Automated reminders & past due alerts
Self-service portals and mobile app to submit the timesheets & expenses.
Custom approval work-flows
Track Regular, Overtime, Double Time, Time-off hours
Project Management based timesheets (by tasks, sub-projects etc)
Export ready payroll reports to be used with other payroll systems
Gross & Net profitability reports by the hour
Employee Accrual policies and Time-off management
Self-Service Client portals for Timesheet approvals
ACCOUNTS RECEIVABLES (AR)
Accounts Receivables modules help you manage invoices, adjustments, payments and aging reports - all in one place.
Automatic Invoice generation based on project settings
Always be on top of pending invoices that have not been invoiced yet
Client/Project specific invoice templates
Setup to create individual invoice per resource or combine invoice for all resources or group by Project, PO or SOW.
Dynamic insertion of PO/project/resource IDs while creating the invoices
Automatically attaches all client approved timesheets merged into single PDF file from different files/formats
Automatic naming of Invoice & Timesheet file attachments as per your defined standards
Predefined email templates to send invoices to your clients including To, From, CC, BCC, Subject & Email Content settings
Email receipt acknowledgement tracking & follow-ups
Supports Invoice Taxes, Adjustments, Credit memos etc
Supports fixed or volume or tenure based invoice discounts
many more invoicing options per template
Track Payments, Open Invoices and Aging reports
ACCOUNTS PAYABLES (AP)
Automate your AP invoices, Bills, Payments, Payroll reports & Commission calculations using integrated Accounts Payables modules.
Automatic creation of AP invoices for Corp-to-Corp/Sub-Contract Vendors
Self-Service Vendor portals for submitting Timesheets & Invoices
Automatic assignment of Invoice date & Due date upon Vendor submission through the portal
Integrated Ticketing system for traking Vendor tickets
Track Payments, Open Invoices and AP Aging reports
Export ready payroll reports to be used with other payroll systems such as ADP, Paychex, Quickbooks etc
Commission Payment reports by the hour
PAYMENTS & ADJUSTMENTS
Payments & Adustments modules help you track all the payments/arrangements with your Employees such as training fee, refundable payments, referral fees, Loans, Repayments etc.
Create your own payment categories
Track Regular Payments, Refundable Payments and Repayments
Track Paid & Future Payment transactions
Make any necessary adjustments to any payments
Employee balance sheet report
Can be used for Candidates, trainers, Vendors & other parties as well
Conrep provides you payroll report ready to export into your payroll system such as ADP, Paychex, Quickbooks or any other format acceptable to your payroll processing company.
Comes with pre-defined formats, can be customized as needed
Reports based on approved timesheet hours
Supports Overtime & Double time pay rates
Can limit the gross pay as per defined salary/LCA salary
Integrated with Employee contribution amounts from health insurance module
Integrated with Employee Payments & Adjustments module
Conrep provides commission calculation reports supporting flexible commission setup criteria, Recruiting and any other commissions can be calculated
Supports various criteria such as ont-time fee, recurring fee, tenure based recurring fee etc
Supports fixed fee, Fixed % on Bill Rate, Gross Margin or Variable % on Bill Rate/Gross Margin ranges
Define commission criteria for various contributors such as Recruiter, Recruiting Lead, Account Manager, Sales Manager, Trainer etc
All commissions are calculated based on approved timesheets
Commission pay amounts can be linked to paid Invoices
Supports exceptions from standard policies such as specific to Customer, specific to Recruiter, specific to placement etc.
Profitability reports presents you with periodic comparison of your revenue with actual & overhead costs.
Give you complete picture of your bottom-line
Easy filtering options to filter by Client, Time period, Employee , Account Managers etc
Track Bill Rates, Discounts, Net Bill Rate, Pay Rate, Overhead costs, Gross margins & net margins from single report
Supports color-code highlighting for any exceptions
Automatic delivery of reports at scheduled intervals
Notes & Documents management
Integrated Notes & Documents module helps you track all the notes & file attachements associated with your Employees, Clients, Vendors, Placements, Invoices etc.
Unlimited Notes & Documents for each record
One combined view to access Notes, Activities and Email sent log
Create your own notes & Document categories
Track follow-up activity dates & reminders while adding notes
Document expiry & missing document alerts
ALERTS & NOTIFICATIONS
Event based & time-based alerts coupled with email triggers relieves you from performing additional tasks of notifying other stake holders or even keep track of actions to be performed at a specific time.
Notify users of certain actions with pre-defined email templates
Facilitate effective collaboration within team
Send automatic Timesheet reminders, Past due alerts, Invoice due reminders etc
Supports user level customizations
Job scheduling tools allow you to perform actions repetitively at specified intervals
Use pre-existing watch-rules or create your own to audit your data and create alerts such as missing data, documents, expiring documents etc.
Automatic delivery of reports at scheduled intervals
Self-Service Employee/Vendor/Client Portals
Self-Service Portals helps you manage timesheets, payroll and other HR information with your Employees, Consultants & Sub-Vendors & Clients, helping you with cost savings and improving process efficiencies
Give access as per your needs.
Integrated with Timesheets, Expenses
Enforce Sub-Vendors to submit invoices only through portals. Invoice Date & Due Dates are tracked accordingly.
Highly personalized content
Integrated Ticketing system
Helps cost-savings and improve process efficiencies